Source: microsoft.com

All the Right Software: Microsoft Office

Microsoft Outlook with Business Contact Manager

Microsoft Office Outlook with Business Contact Manager offers powerful customer and contact management to help you save time, improve sales and marketing, and deliver better customer service. Organize and manage all your contact, prospect, and customer information in one place. Track leads and opportunities throughout the sales cycle. Easily create, personalize, and track direct marketing campaigns in-house. And centralize your project-related information so you can stay organized and monitor tasks with automated reminders.

Organize prospect and customer information in one place
Office Outlook with Business Contact Manager enables you to organize and manage all contact, prospect, and customer information in a single location so you can spend less time looking for information and be more responsive to your customers.

1. Centralize customer and prospect information in Office Outlook with Business Contact Manager, including contact information, e-mail, phone calls, appointments, notes, and documents.
2. Customize the type of contact information you track to suit your unique business needs.
3. While out of the office, you can work offline on your laptop or Pocket PC and synchronize your data when you return.
4. Track billable time on your Outlook calendar and automatically send it to Office Accounting for invoicing and payroll.

Manage sales leads and opportunities
Office Outlook with Business Contact Manager helps you manage prospects, leads, and customers from first contact through closing so that you can communicate and sell more effectively.

1. Track prospects and leads in Office Outlook with Business Contact Manager, including contact information, communications history, documents, sources, and probability of closing.
2. Track opportunities from the initial contact to closing the sale. View a summary of all opportunities by type, sales stage, and probability of closing.
3. Get a consolidated view of the sales pipeline across your company to help you forecast sales and prioritize tasks.
4. Use a central information dashboard to get an up-to-date view of customer and prospect information to help you organize activities.
5. Choose from a wide selection of customer and prospect reports and sort and filter information, drill down for more details, and export to Microsoft Office Excel for further analysis.

Create, personalize, and track direct marketing campaigns
Office Outlook with Business Contact Manager helps you create, personalize, and track direct marketing campaigns in-house for more effective marketing.

1. A wizard leads you step-by-step through the process of producing effective marketing campaigns.
2. Filter customer and prospect data to compile targeted mailing lists.
3. Use mail merge capabilities to personalize marketing publications created in Microsoft Office Publisher, Microsoft Office Word, or ListBuilder.
4. Track response to your campaigns to determine their effectiveness.
5. The marketing materials you send to prospects and customers are automatically included in their communications history.

Centralize project information and task management
Office Outlook with Business Contact Manager centralizes all project-related information in one place so you can stay organized and monitor progress.

1. Organize and track all your project-related information including e-mail, tasks, meetings, notes, and attachments.
2. Share project-related information with others in the company.
3. Easily assign project tasks to others and automatically transfer task information to their To-Do Bar.
4. Automatically monitor progress and send out reminders.

Microsoft Office Excel

Microsoft Office Excel is a powerful tool you can use to create and format spreadsheets, and analyze and share information to make more informed decisions. With the Microsoft Office Fluent user interface, rich data visualization, and PivotTable views, professional-looking charts are easier to create and use.

Create better spreadsheets
Office Excel takes advantage of the Office Fluent user interface to make powerful productivity tools easily accessible. It also offers more room for you to work in and delivers faster performance.

Take advantage of the Office Fluent user interface. Find the tools you want when you need them using the results-oriented Office Fluent user interface in Office Excel. Based on the job you need to accomplish, whether it is creating a table or writing a formula, Office Excel presents the appropriate commands to you within the Office Fluent user interface.

Enjoy increased spreadsheet row and column capacity of 1 million rows by 16,000 columns that enables you to import and work with massive amounts of data and achieve faster calculation performance with support for dual or multicore processors.

Quickly format cells and tables. Use Cell Styles and Table Styles galleries to quickly format your spreadsheet the way you want. Tables include AutoFilters while column headers stay in view when you scroll through the data. AutoFilters populate and expand any table automatically.

Formulas authoring experience includes a resizable formula bar and context-based Formula AutoComplete — so that you can write the proper formula syntax the first time, every time. You can also refer to named ranges and tables within formulas and functions.

Create professional-looking charts with dramatic visual effects in just a few clicks. Use predefined Chart Layouts and Chart Styles, or manually format each component, such as axes, titles, and other chart labels. You can use stunning effects such as 3-D, soft shadowing, and anti-aliasing to help identify key data trends and create more compelling graphical summaries. Create and interact with charts the same way, regardless of the application you are using, because the Excel charting engine is consistent in Microsoft Office Word and Microsoft Office PowerPoint.

Use Page Layout View to see exactly how your spreadsheet will print and add or edit headers and footers. Adjust page margins with direct visual feedback where the page will truncate and avoid multiple printing attempts.

Office Excel includes quick table formatting and a completely redesigned charting engine that will help you better communicate your analysis in stunning charts.

Microsoft Office Word

Office Word is a powerful authoring program that gives you the ability to create and share documents by combining a comprehensive set of writing tools with the easy-to-use Microsoft Office Fluent user interface.
Office Word helps information workers create professional-looking content more quickly than ever before. With a host of new tools, you can quickly construct documents from predefined parts and styles, as well as compose and publish blogs directly from within Word.

Create professional-looking content
Together with the results-oriented Office Fluent user interface, Office Word gives you the tools you need to create professional-looking content.

1. The Office Fluent user interface presents the right tools to you when you need them.
2. Add Building Blocks of predefined content and reduce the errors associated with copying and pasting frequently used content.
3. Quick Styles save you time by helping you quickly format text and tables throughout your document.
4. Document Themes apply the same colors, fonts, and effects to your documents for a consistent look.

1. SmartArt diagrams and a new charting engine help you add a professional look to documents. Shared diagramming and charting with Microsoft Office Excel spreadsheet software and the Microsoft Office PowerPoint presentation graphics program help ensure a consistent look across your documents, spreadsheets, and presentations.
2. Compose and publish blogs directly from within Word using the familiar Word interface to create your blog posts complete with pictures, rich formatting, spelling checker, and more. Publish your blogs from Word to many common blog services including Office SharePoint Server, MSN Spaces, Blogger, TypePad, Community Server, and more.
3. The Equation Builder helps you construct editable, in-line mathematical equations using real mathematical symbols, prebuilt equations, and automatic formatting.
4. Live word count keeps track of the number of words in your document as you type, and is always in view in the Office Fluent user interface of Office Word.
5. Typographic capabilities offer improved bulleted and numbered lists, numbered list styles, and new fonts designed to improve on-screen reading.
6. Citation Manager and Reference Builder give you the ability to add references, footnotes, endnotes, tables of contents, tables of figures or tables of authorities. Format your reference automatically by selecting a predefined style guide, including APA, MLA, The Chicago Manual of Style, and others.
7. Contextual Spelling Checker helps you avoid common mistakes and misuse of similarly spelled words.

Create professional documents effortlessly
Office Word provides editing and reviewing tools that help you create professional documents more easily than ever before.

1. Spend more time writing, less time formatting. The Office Fluent user interface presents tools when you need them, in a clear and organized fashion. Live visual previews, predefined style galleries, table formats, and other content help you get more out of Office Word capabilities.
2. Add frequently used content to your documents with just a few clicks. Office Word introduces Building Blocks for adding frequently used content to your documents. Select from a predefined gallery of cover pages, pull quotes, headers, and footers to make your documents look more professional. You can even create your own Building Blocks to simplify the addition of custom text, such as legal disclaimer text or other frequently used materials.
3. Communicate more effectively with high-impact graphics. New charting and diagramming features that include 3-D shapes, transparency, drop shadows, and other effects help you create professional-looking graphics that result in more effective documents.
4. Quickly apply a new look and feel to your documents. Using Quick Styles and Document Themes you can change the appearance of text, tables, and graphics throughout your entire document to match your preferred style or color scheme.

Share your documents and content confidently

1. The tri-pane review panel makes it easy to compare and combine two versions of a Word document, so you can detect even the smallest differences when dealing with changes from reviewers.
2. The option to save as Portable Document Format (PDF) or an XML Paper Specification (XPS) file gives you the ability to share your documents with people who may not have Word.1
3. The Document Inspector feature helps you detect and remove unwanted comments, personally identifiable information, hidden text, or other information from the document so that private information stays that way.
4. Digital Signatures can be added to a document to help others verify that content has not been changed since it was published. A new signature line can be added to prompt other Word users for their signature, or to provide a visible digital signature within your documents.
5. Reading Mode offers you an immersive, full-screen reading experience that makes online reading easier, reducing the need to print the document. New navigation controls and typography display improvements make the reading experience better than ever.

1. Quickly compare two versions of a document. Office Word makes it easy to find out what changes were made to a document — a new tri-pane review panel helps you see both versions of a document with deleted, inserted, and moved text clearly marked.
2. Remove unwanted information from your documents. The new Document Inspector feature can remove comments, tracked changes, metadata, or other information from your documents.
3. Help protect your documents with a digital signature. With Office Word, you can digitally sign your documents so the people who read them know they haven’t changed since they left your hands.
4. Convert your Word documents to PDF or XPS. With Office Word, you can share documents in Portable Document Format file (PDF) and XML Paper Specification (XPS) format without using third-party tools.

You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in.
Go beyond documents to important business processes
Office Word offers a host of integration points to enable organizations to build powerful solutions that are easy for users to utilize successfully. The flexibility and interoperability of Office Word make it an ideal choice for building managed document solutions.

1. Ecma Office Open XML Formats give developers unprecedented access to the contents of your documents, enabling broad interoperability with a wide range of programs and solutions.
2. The Document Information Panel helps you have users enter correct metadata by making it possible for you link document properties to Microsoft Windows SharePoint Services or to other external data sources.
3. Content Controls help you structure the document authoring process by requiring specific types of information or by adding sections of documents that may not be edited or reformatted.
4. Custom-defined schema support of the Office XML Formats enables developers to host their own content within Word documents, using their own custom XML vocabularies. Instead of expensive translations, custom XML content is hosted directly within the file.
5. Data Bindings in Office Word provide developers with an easy way to link the contents of external data sources and custom-defined schemas to their word documents.
6. Custom-defined schema support of the Ecma Office Open XML Formats enables developers to host their own content within Word documents, using their own custom XML vocabularies. Instead of expensive translations, custom XML content is hosted directly within the file.

Microsoft Office PowerPoint

Microsoft Office PowerPoint enables users to quickly create high-impact, dynamic presentations, while integrating workflow and ways to easily share information. From the Microsoft Office Fluent user interface to the new graphics and formatting capabilities, Office PowerPoint puts the control in your hands to create great-looking presentations.

Create dynamic presentations
Quickly create dynamic and great-looking presentations using the Office Fluent user interface and new graphics capabilities.

1. Get better results faster with the Office Fluent user interface. The Office Fluent user interface in Office PowerPoint makes creating, presenting, and sharing presentations an easier and more intuitive experience. You now have all of the rich features and capabilities of PowerPoint in a streamlined, uncluttered workspace that minimizes distraction and helps you achieve the results you want more quickly and easily.
2. Create powerful, dynamic SmartArt diagrams. Easily create relationship, workflow, or hierarchy diagrams from within Office PowerPoint. You can even convert a bulleted list into a SmartArt diagram or modify and update existing diagrams. It’s also easy for users to take advantage of rich formatting options with the contextual diagramming menus in the Office Fluent user interface.
3. Create presentations quickly and easily by re-using custom layouts. In Office PowerPoint, you can define and save your own custom slide layouts, so you no longer have to waste valuable time cutting and pasting your layouts onto new slides or deleting content on a slide with the layout you want.
4. Apply a consistent look and feel in one click. Document Themes help you change the look and feel of your entire presentation with just one click. Changing the theme of your presentation not only changes the background color but the colors of diagrams, tables, charts, and fonts, and even the style of any bullet points within a presentation. By applying a theme, you can be confident that your entire presentation has a professional and consistent look and feel.
5. Dramatically modify shapes, text, and graphics with new tools and effects. You can now manipulate and work with your text, tables, charts, and other presentation elements in much richer ways than ever before. Office PowerPoint makes these tools readily available through the streamlined user interface and contextual menus, so that in just a few clicks, your work can have greater impact.

Effectively share presentations
Dramatically improve the way users share and repurpose information.

1. Communicate with users across platforms and devices. Help ensure broad communication with your PowerPoint presentations by converting your files to XML Paper Specification (XPS) and PDF for sharing with users on any software platform.1
2. Reduce your document sizes and improve file recovery at the same time. The new, compressed Microsoft Office PowerPoint XML Format offers a dramatic reduction in file size, while also offering an improvement in data recovery for damaged files. This new format provides a tremendous savings to storage and bandwidth requirements, and reduces the burden on IT personnel.

1 You can save as a PDF or XPS file from a Microsoft Office system program only after you install an add-in.

Manage presentations efficiently
Apply the right protections to your presentations and easily initiate a review workflow.

1. Help protect the private information in your documents. Detect and remove unwanted comments, hidden text, or personally identifiable information using the Document Inspector, to prepare your presentation to be shared with others.
2. More securely share your PowerPoint presentations. You can now add a digital signature to PowerPoint presentations to help ensure that the contents are not changed after it leaves your hands, or mark a presentation as “final” to prevent inadvertent changes. Using content controls, you can create and deploy structured PowerPoint templates that guide users into entering the correct information, while helping to protect and preserve the information in the presentation that cannot be changed.

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